10 Top Time Tracking Software for Architects [2024]

Architects often find it challenging to track their time and bill clients accurately. They have demanding projects and work many hours, leaving little to spend on administrative tasks. 

This may cause poor time management, reduced productivity, and revenue loss. 

Time tracking software for architects can help avoid these issues with automatic timers, invoicing, and reporting features. 

We know it can be difficult to choose the right tool with so many options out there. That’s why we created this detailed list of the best time tracking tools for architects. 

We’ll explore and review each platform, with key features, pros and cons, integrations, and pricing.

Disclaimer: The information below is accurate as of April 22, 2024.

What is the best time tracking software for architects?

This is our list of the top ten time tracking software offerings architects can use to track time:

1. Toggl Track: Best overall time tracking, invoicing, and reporting software
2. TimeCamp: Time tracking and employee productivity monitoring
3. Harvest: Comprehensive tool for time tracking, billing, and payments
4. Clockify: All-in-one time tracker and timesheet app
5. ClickTime: Project time tracking software
6. TimeAnalytics: Affordable time billing software
7. Hubstaff: Employee monitoring and workforce management tool
8. Everhour: All-in-one time management and shift scheduling software
9. actiTIME: Simple time tracking and billing software
10. Timely: Non-invasive AI-powered time tracking tool

1. Toggl Track

Price: Starts at $10/month

Toggl Track records time on multiple devices and has fully customizable reports and in-depth time data analytics.  

It helps architects accurately track time and bill clients, track project progress, and understand work habits.   

What we like

• Toggl Track’s analytics and time reporting features generate detailed time data that architects can easily share with clients for transparency and efficient communication. 
• Also, architects can use fully customizable charts and dashboards to create specific, in-depth reports with real-time insights into efficiency, productivity, and time management. 
• By tracking time seamlessly with Toggl Track, architects can monitor how long they spend with a client on a project and cut down on admin work when it comes to billing. 

What’s missing

• Toggl Track doesn’t monitor employee activity, and it can’t collect client payments.

Best for

Toggl Track is best for architects looking for a simple, powerful, and accurate time tracking and reporting tool.

Sign up for a free Toggl Track account now

Top features 

• Track billable time on the web, mobile (iOS and Android), and desktop apps and generate ready-to-share client invoices based on your time tracked.
• With Toggl Track’s desktop app, architects can automate their time tracking. The app tracks all work activities privately in the background, and you choose what to add as time entries.  
• Use Toggl Track’s task timer to record the time spent on specific tasks and categorize your time usage more easily. 
• Analyze project performance with the Project Dashboard, see total billable amounts, and get forecasts for project completion. 
• Review and edit each individual time entry in a list form with the Detailed reports, generate a Summary report for a broader view of billable and non-billable time tracked, or use the Weekly report to get an overview of tracked time on a weekly basis. 

Tool integrations 

Integrations include Toggl Plan, Google Calendar, Freshbooks, and over 100+ communication, accountancy, and project management tools. 

Pricing

Toggl Track offers four pricing plans:

Plan	Cost	Best for
Free	$0	Personal use
Starter	$10 per user per month	Teams with basic time-tracking needs
Premium	$20 per user per month	Architecture firms that need online and offline functionality for tracking time and profitability
Enterprise	Custom pricing	Enterprise teams

Visit the pricing page for more information. 

2. TimeCamp

Price: Starts at $3.99/month

TimeCamp automates administrative work and helps architects monitor their team’s productivity at a reasonable price. 

What we like

• TimeCamp is the most affordable tool on our list and has a generous free forever plan. 
  It includes automatic keyword-based time tracking and timesheets, integrations with 80+ popular apps, geofencing, detailed time reports, and multi-device time tracking. 

What’s missing

• As a monitoring software tool, TimeCamp takes employee screenshots and tracks app and website activity, which may invade privacy and cause distrust among teams. 

Best for

TimeCamp is best for architects who need to automate their time tracking tasks and monitor productivity. 

Top features 

• TimeCamp’s automatic, keyboard-based time tracking system means architects can track every working minute without manual input. 
• Track productivity for the whole team with activity tracking and idle time detection. 
• Use visual reports on productivity and budgeting to see detailed data on team performance and profitability.
• Track project expenses, add receipts, and create invoices from time tracked to bill clients accurately.

Tool integrations 

Integrations include Microsoft Teams, QuickBooks, Google Calendar, and more. 

Pricing

TimeCamp offers five pricing options: 

Plan	Cost	Best for
Free	$0	Individual users with minimal time tracking needs
Starter	$3.99 per user per month	Teams with more complex time-tracking needs
Premium	$6.99 per user per month	Large teams that need advanced time-tracking and resource management features
Ultimate	$9.99 per user per month	Multiple teams
Enterprise	Contact sales	Enterprise teams

Visit the pricing page for more information.

3. Harvest

Price: Starts at $12/month

Harvest has simple tracking and billing features to help architects streamline their client billing process. 

What we like

• Harvest offers an end-to-end solution for time tracking, invoicing, and payments. 
  It lets architects track billable time and transform it into ready-to-share invoices. Users can also receive secure client payments right from the platform. 

What’s missing

• Harvest doesn’t have automatic time tracking and lacks custom reporting capabilities. 

Best for

Harvest is best for architects who need a single, easy-to-use app for tracking time, generating invoices, and receiving client payments. 

Top features 

• Track billable and non-billable tasks, set project and employee billable rates, and track project budgets for accurate billing and profitability reports. 
• Track billable expenses with receipts, add them to client invoices, and keep transparent communication with your clients.
• Invoices in Harvest are generated automatically from time tracked data. You can also generate invoice reports or make invoices recurring to reduce repetitive tasks. 
• Clients can pay fast and securely through Stripe and Paypal by credit card or bank transfer. 

Tool integrations 

Integrations include Asana, PayPal, QuickBooks Online, and more. 

Pricing

Harvest offers two pricing options:

Plan	Cost	Best for
Free	$0	Solo users
Pro	$12 per user per month	Small teams

Visit the pricing page for more information.

4. Clockify

Price: Starts at $4.99/month

Clockify has features architects can use to improve time management and productivity. They include activity monitoring, GPS time tracking, scheduling, and detailed time reports.

What we like

• As an all-in-one tool, Clockify lets architects track time on multiple devices, manage timesheets and time off, track expenses, and schedule work. 
  It also has time kiosks and GPS time tracking to manage on-site employees. 

What’s missing

• You can’t create custom charts, dashboards, or reports with Clockify. 

Best for

Clockify is best for architects needing an all-in-one time tracker with employee monitoring features. 

Top features 

• Track billable and non-billable work online and offline, and use the Team dashboard to see what each team member is working on. 
• Users can create tasks, estimate their duration, track task time, and monitor task and project progress using the Project Dashboard. They can also add time and budget estimates to predict project performance. 
• Time kiosks let on-site teams easily record their time at physical locations. GPS tracking is another feature that architects can use to monitor on-the-go employees. 
• See estimated vs actual tracked time, project expenses, and time reports for specific projects and date ranges to monitor productivity and profitability. 

Tool integrations 

Integrations include Google Calendar, QuickBooks, Salesforce, and more. 

Pricing

Clockify offers four pricing options:

Plan	Cost	Best for
Basic	$4.99 per user per month	Solo users with basic time-tracking needs
Standard	$6.99 per user per month	Small teams with more complex time-tracking needs
Pro	$9.99 per user per month	Teams who need a robust project and time-tracking tool
Enterprise	$14.99 per user per month	Teams with complex client projects that require advanced time-tracking features

Visit the pricing page for more information.

5. ClickTime

Price: Starts at $15/month

Clicktime helps architects manage projects with billable and non-billable time tracking along with overtime, productivity, and utilization monitoring features.

Architects can also use Clicktime to manage resources, plan projects, and track costs. 

What we like

• ClickTime has a rich library of 70+ prebuilt reports, including billable time, resources, team capacity, project costs, budgets, overtime, and productivity. 
  The app also has plenty of other features like resource management, capacity planning, financial management, expense tracking, and time management. 

What’s missing

• You can’t create invoices in ClickTime and will need a third-party accounting tool.

Best for

ClickTime is best for architects who want to track project time, productivity, and performance. 

Top features 

• Use flexible billing rates like lump sum, hourly, retainer, or time-no-to-exceed for accurate billing. 
• Use historical project data to create accurate cost estimates, maintain profitability, and keep client relationships strong and transparent. 
• Add offline time entries from ClickTime’s mobile app, which will sync automatically when you’re back online. 
• ClickTime has detailed reporting capabilities that give profitability and forecasting insights and show project progress, team capacity, and workloads. 

Tool integrations 

Integrations include Asana, Slack, Xero, and more. 

Pricing

ClickTime offers four paid plans:

Plan	Cost	Best for
Starter	$15 per user per month	Freelancers and small teams
Team	$19 per user per month	Midsize teams
Premier	$31 per user per month	Midsize and large teams
Enterprise	Contact for more pricing	Enterprise teams

Visit the pricing page for more information.

6. Time Analytics

Price: Starts at $5.99/month

Time Analytics helps architects track time on multiple devices and projects, improve project profitability, and reduce administrative tasks. 

What we like

• Architects can use Time Analytics for tracking, managing, and improving profitability. 
  The tool lets you track revenue and expenses, generate project income/expense reports, and create profit graphs. 

What’s missing

• You can’t track time via browser extensions with Time Analytics. 

Best for

Time Analytics is best for architects who want a time tracking and profitability tool. 

Top features 

• Track employee hours non-invasively without screenshots or activity monitoring on the web, mobile, and desktop apps. 
• Track and manage your team’s time off so you can plan tasks and capacity more efficiently. 
• Time Analytics automatically creates invoices that you can edit, export to Excel, and share with clients.  
• Generate in-depth project profit and revenue reports to monitor project and client ROI and analyze project performance. 

Tool integrations 

Integrations include Microsoft 365, Excel,  and Stripe. 

Pricing

Time Analytics offers two pricing options:

Plan	Cost	Best for
Starter	$5.99 per user per month	Accountants with simple workflows and minimal time-tracking needs
Optimum	$8.45 per user per month	Teams with more complex employee time-tracking and team management needs

Visit the pricing page for more information.

7. Hubstaff

Price: Starts at $7/month

Hubstaff is a time tracking software and workforce management tool that tracks all employee activity during work hours.

What we like

• Hubstaff helps architects manage time off, track expenses and attendance, and streamline payroll and payments. 

What’s missing

• You can’t integrate calendar apps with Hubstaff, so you must manually track the billing time spent in team or client meetings. 

Best for

Hubstaff is best for architects who want a time tracking and workforce management app with detailed productivity reporting features.

Top features 

• With geofenced time tracking, you can see what each team member works on at their locations in real time. 
• Generate client invoices automatically from billable hours tracked and manage employee payments directly from Hubstaff. 
• Analyze productivity and performance with timesheets, screenshots, and activity metrics. Also, see time and activity reports with tracked time and activity percentages. 
• Optionally, HubStaff can also monitor employee activity by tracking keyboard and mouse strokes, taking screenshots, and recording apps and URLs. However, your team may not be happy knowing they’re being surveilled.

Tool integrations 

Integrations include TransferWise, Asana, Trello, and more. 

Pricing

Hubstaff offers five pricing options:

Plan	Cost	Best for
Free plan	$0	For individual use
Starter	$7 per user per month	Small teams who need a basic time-tracking solution
Grow	$9 per user per month	Teams who need more complex time & billing, automation, and time-management features
Team	$12 per user per month	Teams with advanced time-tracking and task-management needs
Enterprise	$25 per user per month (billed annually)	Enterprise companies

Visit the pricing page for more information.

8. Everhour

Price: Starts at $10/month

Everhour’s all-in-one approach to time management gives architects lots of features that streamline time tracking, budgeting, client invoicing, and payroll. 

What we like

• With Everhour, you can closely track, analyze, and manage profitability. 
  The app can set capital or recurring budgets, monitor labor costs and expenses, and track client data in highly visual profitability reports. 

What’s missing

• Everhour doesn’t have automatic or offline time tracking. 

Best for

Everhour is best for architects looking for an all-in-one time and team management tool. 

Top features 

• Track billable and non-billable hours and project expenses, and add them to client invoices for quicker payments. 
• Use Everhour’s Team Page to see in real-time who is working on what, manage time off, and review and approve timesheets. 
• The Resource Planner in Everhour gives an overview of your team’s workload to help you plan better and avoid burnout or underutilization. 
• Generate reports with detailed data on billability vs utilization, profitability, and team hours or create custom reports with more specific information. 

Tool integrations 

Integrations include Monday.com, Freshbooks, ClickUp, and more. 

Pricing

Everhour offers three pricing plans:

Plan	Cost	Best for
Free	$0	Solo users
Team	$10 team (minimum 5 seats)	Teams with team management and complex time-tracking and project-scheduling needs

Visit the pricing page for more information. 

9. actiTIME

Price: Starts at $7/month

actiTIME is easy to set up and use by non-technical team members with an intuitive and clutter-free interface. 

What we like

• With actiTIME, it’s simple to set billable, overtime, and leave rates to track project profitability and facilitate client billing. 
  The app also generates detailed time and financial reports on billable time, project expenses, and profitability. These insights help architects assess business cost-effectiveness and efficiency. 

What’s missing

• You can’t track time automatically, access historical billable rates, or create custom reports with actiTIME. 

Best for

actiTIME is best for architects who want a simple, easy-to-implement time tracking and billing tool. 

Top features 

• actiTIME lets architects manage projects, create project scopes, assign tasks, and track project budgets in a single place. 
• Set billable rates for team members, overtime, and leave time and let the app calculate payroll, overtime, and leave automatically.  
• You can generate reports showing daily time tracked, expenses, and task performance, and compare estimate vs actual time.
• To reduce manual input, actiTIME generates invoices automatically based on your billable time data. You can edit your invoices if needed and share them with clients in PDF format. 

Tool integrations 

Integrations include QuickBooks Online, actiPLANS, and Zapier. 

Pricing

actiTIME offers three pricing plans:

Plan	Cost	Best for
Free	$0 per user (1-3 users)	Solo users who need limited functionality
Premium	$7 per user (1-40 users)	Small teams who need time and project tracking and invoicing features
Premium	$6 per user (41-200 users)	Larger teams who need time tracking and invoicing

Visit the pricing page for more information. 

10. Timely

Price: Starts at $11/month

Timely is an AI-powered automatic time tracker for architects who want to eliminate manual time tracking and improve productivity.

What we like

• Timely’s unique feature is its AI Memory tracker that tracks all your activity: meetings, emails, websites and documents. These are called recorded memories, which Timely keeps private to each user. 
  You can drag and drop the time entries that are relevant to your work in your timesheet and delete the rest. 

What’s missing

• Timely doesn’t have invoice management and expense tracking features, so you might need to rely on other tools for these capabilities. 

Best for

Timely is best for architects who want a fully automatic and non-invasive time tracker. 

Top features 

• The Memory Tracker in Timely uses AI technology to track all your activities automatically and draft timesheets. All recorded data is private to each user, and they can choose what to share on public timesheets. 
• Using the Task Planning feature, architects can create, edit, and track task time with drag-and-drop functionality on a timeline view. 
• Timely’s anomaly detection feature spots potential issues like employee burnout or unbalanced workloads before they become a reality. 
• The people and project dashboard gives a quick overview of your team’s workload and lets you track project progress, status, activities, and project reports. 

Tool integrations 

Integrations include Google Calendar, QuickBooks Online, Zoom, and more. 

Pricing

Timely offers four pricing plans:

Plan	Cost	Best for
Starter	$11 per user per month	Automatic time tracking and billable hours reporting
Premium	$20 per user per month	API access and workforce management
Unlimited	$28 per user per month	Unlimited users and unlimited projects

Visit the pricing page for more information.

Best architecture time tracking software: Quick comparison

Here’s a quick overview of the best time tracking software for architects:

Tool	G2 Rating	Best for	Price
Toggl Track	4.6	Best billable time tracking software	From $10/user/month
TimeCamp	4.7	Most affordable time billing software	From $3.99/user/month
Harvest	4.3	Invoicing and payments	From $12/user/month
Clockify	4.5	All-in-one time tracking	From $4.99/user/month
ClickTime	4.6	Best project time tracking software	From $15/user/month
Time Analytics	4.9	Affordable time billing software	From $5.99/month
Hubstaff	4.3	Employee monitoring and workforce management tool	From $7/user/month
Everhour	4.7	Task and time management	From $10/user/month
actiTIME	4.5	Best for simple time tracking and invoicing	From $7/user/month
Timely	4.8	Automatic and non-invasive time tracking	From $11/user/month

How do I choose the best architect time tracking software?

While time tracking software is not one-size-fits-all, there are questions every architect should ask before investing in a tool:

• Does the software support customization to fit our specific project and billing needs?
• Can it integrate with other tools we use, like accounting and project management software?
• Is the interface user-friendly and accessible for all team members, regardless of their technical background?
• What kind of customer support and training does the provider offer?
• Does the software allow for scalability as our firm grows in size and takes on more projects?
• How does the software handle data security and privacy, especially with sensitive project information?
• Can the software generate detailed reports and insights on project time and budget allocations?
• Is there a mobile app or mobile-friendly version available for tracking time on the go?
• What is the pricing structure, and does it offer flexibility to choose features relevant to our needs?
• What are the limitations or constraints of the free plan compared to the premium plans?

Frequently Asked Questions (FAQs)

What features should I look for in a time tracker for architects?

Architects can benefit from features like multi-platform time tracking, detailed time reports, billing, and invoicing. 

What are the benefits of using tracking software for architects? 

Time tracking software helps architects manage their time better, bill clients accurately, and spot productivity gaps. 

It also lets them track project progress, allocate resources more efficiently, and streamline administrative tasks. 

How much does time tracking cost to architects?

Architects can track their time using freemium plans with basic features or pay for more advanced functionality like detailed reporting and invoice management. 

Premium plans can cost between $4 and $30 per user per month. 

The bottom line

You might already have your eyes on some of these time tracking tools and want to see them in action. 

Toggl Track has a free plan for up to five users. You can optionally try the premium features with our free 30-day trial.

Sign up for a free Toggl Track account and see how it can help you:

• Track time accurately on multiple devices and see how your team spends their billable and non-billable hours
• Bill clients accurately and transparently
• Monitor project progress and profits with insightful reports

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• Best Billable Hour Tracker Software
• Project Budget Management