A billable hour tracker lets you accurately log the time spent on client projects, solving problems like underbilling and admin time waste.
If you’re looking for a tool to help you invoice accurately, manage your time better, increase profitability, and improve trust with clients, you’re on the right page.
We compared the best billable hour tracking software that teams and individuals can use to track billable time accurately. Here’s a screenshot of the spreadsheet we made with in-depth research on all of these tools:
In this article, you’ll find key features of these tools, pricing, integrations, and pros and cons to help you choose the right software for your needs.
What is the best billable hours tracker?
Here’s a list of our top tools that teams and individuals can use to track billable hours:
1. Toggl Track: Simple billable time tracking, invoicing, and time reporting software
2. Timely: Automatic and non-invasive time tracking software
3. ClickTime: Project time tracking software
4. Harvest: Billable time tracking software with payments
5. TimeCamp: Automatic billable time tracking and employee monitoring tool
6. Hubstaff: Employee monitoring and workforce management billable hour tracker
7. MyHours: Simple project time reporting software
8. Everhour: All-in-one time management and shift scheduling software
9. actiTIME: Simple time tracking and billing software
10. HourStack: Task and time management software
1. Toggl Track
Price: Starts at $10/month
Toggl Track is an easy-to-use, powerful time tracking, reporting, and billing software.
It helps agencies bill clients accurately and get clear insights on billable and non-billable work.
Toggl Track comes with a generous free plan for startups and small teams that includes unlimited time tracking on the web, mobile, and desktop apps and 100+ integrations with popular tools.
What we like
- With Toggl Track, you track billable and non-billable hours accurately on the web, mobile, desktop, and browser extensions.
Toggl Track generates invoices from tracked time and detailed billable time reports that you can easily share with clients for transparency. You can also fully customize your reports.
What’s missing
- You can’t receive client payments directly from Toggl Track.
Best for
Toggl Track is best for digital agencies who need a simple yet powerful solution for tracking billable time, billing clients accurately, and generating insightful time reports.
Top features
- Billable and non-billable time tracking: Easily track paid and non-paid hours online and offline on multiple platforms for accurate invoicing and billing.
- Billing rates: Set billable rates for the entire team or at project, client, or team member level to create accurate invoices and streamline payroll. You can also edit and manage historical billable rates in Toggl Track.
- Invoice management: Create PDF invoices based on your tracked time and customize them with your company logo and custom fields.
- Multi-platform tracking: Track time via the mobile (iOS and Android) and desktop app, on the web, or from other tools you use to ensure you record every billable activity.
- Detailed reports: Generate reports on project profitability, team capacity and workloads, and get forecasting profitability insights.
Tool integrations
Integrations include Toggl Plan, Outlook Email & Calendar, and Jira. Toggl Track integrates with over 100+ to-do apps, documentation, communication, and project management tools.
Pricing
Toggl Track offers four pricing plans:
| Plan | Cost | Best For |
| Free | $0 | Solo users who need a time tracker with an intuitive interface |
| Starter | $10 per user per month | Teams with basic time tracking needs |
| Premium | $20 per user per month | Teams who need online and offline functionality for tracking time and profitability |
| Enterprise | Custom pricing | Enterprise teams |
Visit the pricing page for more information.
Top Tip: All Toggl Track plans have a free, 30-day trial of Toggl Track Premium.
2. Timely
Price: Starts at $11/month
Timely is an AI-powered billable hour tracker that tracks billable time automatically and improves time management by eliminating manual time tracking.
What we like
- With AI-based time tracking, teams no longer forget to track time.
Although Timely tracks time automatically in the background, it’s a non-invasive tool as it keeps all tracked activity private.
What’s missing
- Timely doesn’t have in-app invoicing features, so you must rely on third-party apps for invoice management.
Best for
Timely is best for teams of all sizes looking for a non-invasive automatic time tracker that reduces admin tasks and accurately records billable time.
Top features
- Automatic billable time tracking: Timely tracks every billable minute automatically so you can focus on more profitable tasks.
- AI timesheets: Timely uses AI to draft accurate timesheets, remove manual errors, and bill clients correctly.
- Team member billable rates: Set individual rates for each team member and easily update them.
- Reports dashboard: Access your billable time reports or create custom reports in a single view.
Tool integrations
Integrations include Google Calendar, Jira, Asana, and more.
Pricing
Timely offers four paid plans:
| Plan | Cost | Best for |
|---|---|---|
| Starter | $11 per user per month | Freelancers and small teams |
| Premium | $20 per user per month | Midsize teams |
| Unlimited | $28 per user per month | Midsize and large teams |
| Unlimited+ | Contact for more pricing | Large teams |
Visit the pricing page for more information.
3. ClickTime
Price: Starts at $13/month
Clicktime is project time tracking software that tracks billable and non-billable time, overtime, productivity, and utilization.
It also has resource management and project planning features, and it tracks expenses and time off.
What we like
- ClickTime comes with 70+ prebuilt reports on billable time, budgets, resource capacity, expenses, overtime, and employee performance.
What’s missing
- ClickTime doesn’t have a free plan. It also doesn’t come with an invoice generation or project budget forecasting features.
Best for
ClickTime is best for teams tracking billable time spent on projects and understanding productivity and performance.
Top features
- Accurate time tracking: Although ClickTime doesn’t track time automatically, it lets you clock in and out on Android and iPhone apps. You can also add time entries manually.
- Billable rates: Keep your invoices and payroll accurate by setting billable rates for team members, projects, or tasks.
- Automated timesheets: ClickTime generates accurate timesheets based on time entries and lets you customize them.
- Detailed reports: Get reports showing profitable projects and explore forecasting insights. Visualize your team’s projects and schedules with team capacity and workload reports.
Tool integrations
Integrations include Asana, Zero, Basecamp, and more.
Pricing
ClickTime offers four paid plans:
| Plan | Cost | Best for |
|---|---|---|
| Starter | $13 per user per month | Freelancers and small teams |
| Team | $17 per user per month | Midsize teams |
| Premier | $28 per user per month | Midsize and large teams |
| Enterprise | Contact for more pricing | Enterprise teams |
Visit the pricing page for more information.
4. Harvest
Price: Starts at $12/month
Harvest is a billable hour tracker that teams and individuals can use to track time, create and send client invoices, and receive payments without leaving the app.
What we like
- Harvest’s end-to-end workflow streamlines the entire billing workflow. It tracks billable hours, generates invoices based on tracked time, and securely collects client payments through Stripe and PayPal integrations.
What’s missing
- Harvest doesn’t track time automatically or have a custom reporting feature.
Best for
Harvest is best for teams and freelancers who need a powerful billing tool to bill clients accurately, streamline invoicing, and get paid faster.
Top features
- Billable and non-billable time tracking: Accurately track paid hours to avoid losing money and record non-paid activities to understand profitability.
- Billing rates: Set billable rates for tasks and team members to generate accurate invoices and simplify payroll.
- Invoicing: Convert time and expenses into easy-to-share client invoices.
- Online payments: Receive secure payments through Stripe and Paypal Standard. Also, if you send recurring invoices, Harvest lets you set up recurring payments through Stripe.
Tool integrations
Integrations include QuickBooks Online, Asana, Slack, and more.
Pricing
Harvest offers two pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Freelancers who need to track their time for client billing |
| Pro | $12 per user per month | Teams and startups who need to understand where their time goes and monitor profitability |
Visit the pricing page for more information.
5. TimeCamp
Price: Starts at $3.99/month
TimeCamp is a billable hour tracker with employee monitoring features that tracks billable time, attendance, employee activity, and project profitability.
What we like
- TimeCamp is an affordable time tracking, attendance, and billing tool, starting at $3.99 per user per month. But the Free and Starter plans don’t have billable tracking features.
What’s missing
- The downside of this automated tracker is that it can feel invasive to employees. TimeCamp takes screenshots and tracks all the apps and websites employees visit during work hours.
Best for
TimeCamp is best for teams who want an automatic billable time tracker that monitors employee activity with surveillance features.
Top features
- Keyword-based time tracking: TimeCamp tracks time automatically on desktop apps based on relevant keywords.
- Historical billing rates: Available only in Premium and Ultimate plans, this feature lets you manage historical billable rates for more accurate billing and reporting.
- Invoices and expenses: Keep track of project expenses and generate invoices based on timesheets to bill clients accurately.
- Financial reporting: See billable and unbillable time, revenue, and costreports and track project profitability and client billability.
Tool integrations
Integrations include QuickBooks, Google Calendar, Trello, and more.
Pricing
TimeCamp offers five pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Individual users with minimal time tracking needs |
| Starter | $3.99 per user per month | Teams with more complex time-tracking needs |
| Premium | $6.99 per user per month | Large teams that need advanced time-tracking features |
| Ultimate | $10.99 per user per month | Multiple teams |
| Enterprise | Contact TimeCamp | Enterprise teams |
Visit the pricing page for more information.
6. Hubstaff
Price: Starts at $7/month
Hubstaff is a time tracking and workforce management app that tracks and monitors activity for global teams that work remotely. It has workforce management, productivity analysis, and payroll features.
What we like
- Hubstaff makes it easy to track billable time and understand employee productivity trends. It generates time and activity reports with work hours tracked, payroll, apps, and URL activity.
Managing time off and tracking attendance and overtime is also easy with Hubstaff.
What’s missing
- You can’t generate project profitability or custom reports in Hubstaff, and timesheet approvals are only available in higher-priced plans.
Best for
Hubstaff is best for remote teams who want to monitor employee work activity and improve time management and productivity.
Top features
- Billable & non-billable hours: Use the timer to track billable and non-billable hours or manually add time entries.
- Billable rates: Set up account, project, and team member billing rates. Send accurate client invoices, create realistic estimates, and pay team members correctly for their work.
- Time and activity reports: See your team’s tracked time, activity, and how much time they spend on each task.
- Overtime tracker: Set billable hours limits in Hubstaff and get alerts when employees work overtime.
- Productivity analytics: Hubstaff generates timesheets, screenshots, and activity metrics to help you understand and improve your team’s productivity.
Tool integrations
Integrations include TransferWise, Trello, Slack, and more.
Pricing
Hubstaff offers five pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | For individual use |
| Starter | $7 per user per month | Small businesses who need a basic time-tracking solution |
| Grow | $9 per user per month | Teams who need to monitor remote employee time |
| Team | $12 per user per month | Teams who need advanced time-tracking, team management, and time management features |
| Enterprise | Contact Hubstaff for prices, starting at $25 per user per month | Enterprise companies |
Visit the pricing page for more information.
7. MyHours
Price: Starts at $9/month
MyHours is project time tracking software that helps teams track billable project time and analyze how they spend time and budgets.
What we like
- MyHours offers insights into billable project time with detailed reports that can be easily shared with clients for transparency, proof of work, and accurate invoicing.
See your billable time data on a Dashboard for a general overview or get a detailed report with in-depth time insights.
What’s missing
- MyHours doesn’t have custom reporting and timesheet approval features, and it’s mostly suitable for project teams.
Best for
MyHours is best for teams looking for simple project time reporting and billing software.
Top features
- Automatic time tracking: MyHours’s timesheet chatbot uses natural language processing to automatically fill your timesheet.
- Billable rates: Set billable rates for projects, tasks, and team members to accurately calculate billable costs for your invoices.
- Weekly timesheets: MyHours can use the AI chatbot to create weekly timesheets or generate them automatically from your time tracked.
- Project profitability and forecasting reports: See how profitable your projects are daily, weekly, and monthly. These reports also show the most and least profitable projects and clients.
Tool integrations
MyHours integrates with other apps via Zapier, which adds to the monthly cost.
Pricing
MyHours offers two pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 per user | Solo users and teams who need access to billable rates and detailed reports |
| Pro | $9 per user per month | Freelancers and teams who need access to labor costs and invoicing features |
Visit the pricing page for more information.
8. Everhour
Price: Starts at $10/month
Everhour is an all-in-one timesheet, shift scheduling, and time management software streamlining billable time tracking, budgeting, client invoicing, and payroll management.
You can integrate Everhour with your existing project management tool or use it as a standalone tool.
What we like
- Everhour offers flexible billing solutions (non-billable, time and materials, or fixed fee) and lets you create client profiles and monitor budgets.
Also, you can set capital or recurring budgets, receive alerts for budget limits, track labor costs, and customize task rates. These features give you better financial oversight to improve profitability.
What’s missing
- Everhour lacks historical billable rates and automatic time tracking.
Best for
Everhour is best for teams who seek an all-in-one time management and shift scheduling tool to track billable hours, profitability, and productivity.
Top features
- Billable and non-billable tasks: Tracking paid and non-paid time accurately helps you bill clients correctly and analyze profitability.
- Billing rates: Create project-level billing rates and streamline invoicing and payroll processes.
- Timesheets: Everhour automatically creates timesheets based on time tracked and lets managers approve or reject them.
- Reporting: Generate team capacity and workload reports to realistically schedule your team’s work. Create custom reports and dashboards with filters, columns, and specific time data you want to see.
Tool integrations
Integrations include Notion, ClickUp, Freshbooks, and more.
Pricing
Everhour offers two pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users who need an intuitive and user-friendly time tracker |
| Team | $10 per user per month | Teams who need time and project tracking, task management, and project-scheduling features |
Visit the pricing page for more information.
9. actiTIME
Price: Starts at $7/month
actiTime is a time tracking and billing software that helps teams track billable hours, and create and manage timesheets and invoices.
What we like
- actiTime is a simple time billing solution that lets you set billable, overtime, and leave time rates to facilitate employee payroll and client billing.
With actiTime’s time and financial reports that show billable time, project costs, and profitability, you can analyze how cost-efficient your business is.
What’s missing
- actiTime doesn’t have automatic time tracking, historical billable rates, or custom reporting features.
Best for
actiTime is best for teams needing a simple tool for time tracking and invoicing.
Top features
- Timesheets: You can create timesheets manually or let actiTime generate them automatically based on your tracked hours. Managers can approve and reject employees’ timesheet data in actiTime.
- Billing rates: Set task-level billable rates in actiTime, and it calculates your earnings based on your time tracked.
- Billing and cost analysis: Choose from billing summary, invoice export, cost of work, and profit/loss reports to understand business profitability.
- Automated invoicing: actiTime takes your billable hours data and turns it into ready-to-share invoices.
Tool integrations
Integrations include QuickBooks Online, actiPLANS, and Zapier.
Pricing
actiTime offers three pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 per user (1-3 users) | Solo users who need limited functionality |
| Premium | $7 per user (1-40 users) | Small teams who need time tracking and invoicing features |
| Premium | $6 per user (41-200 users) | Larger teams who need time tracking and invoicing |
Visit the pricing page for more information.
10. HourStack
Price: Starts at $12/month
HourStack is task and time management software teams can use to track time efficiently, schedule work, and collaborate transparently.
What we like
- HourStack makes it easy to track billable hours, organize tasks, and keep track of team workloads.
It also generates real-time reports that show in-depth time data for projects and team members. You can use these to analyze productivity and bill clients accurately.
What’s missing
- HourStack doesn’t have timesheets, billable rates, or invoicing features.
Best for
HourStack is best for teams who need a simple time billing tool they can use to track time accurately and manage team schedules.
Top features
- Multi-platform time tracking: HourStack is available on desktop (Mac and Windows), and mobile apps (iOS and Android), or it can track time via the browser extension.
- Task timer: Track time spent on specific tasks for accurate invoicing and estimating.
- Drag-and-drop planning calendar: See team workloads in a calendar view and assign tasks based on available capacity.
- Reporting: HourStack generates reports like team capacity and workload reports for detailed data that helps you schedule tasks realistically.
Tool integrations
Integrations include Asana, Basecamp, Trello, and more.
Pricing
HourStack offers two pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Personal | $12 per user | Teams who need project and task management, time tracking and scheduling |
| Team | $15 per user | Teams who need customizable workspace roles and team member availability |
Visit the pricing page for more information.
Best tool for tracking billable hours: Quick comparison
Here’s a quick overview of our best tools for tracking billable hours:
| Tool | G2 | Best for | Price |
|---|---|---|---|
| Toggl Track | 4.6 | Best billable time tracking software | From $10/user/month |
| Timely | 4.8 | Best AI-based automatic time tracking | From $11/user/month |
| ClickTime | 4.6 | Best project time tracking software | From $13/user/month |
| Harvest | 4.3 | Best billable time tracking software with payments | From $12/user/month |
| TimeCamp | 4.7 | Most affordable time billing software | From $3.99/user/month |
| Hubstaff | 4.3 | Best for employee monitoring and surveillance software | From $7/user/month |
| MyHours | 4.6 | Simple project time reporting software | From $9/user/month |
| Everhour | 4.7 | Best billable timesheet tracking software | From $10/user/month |
| actiTIME | 4.5 | Best for simple time tracking and invoicing | From $7/user/month |
| HourStack | 4.4 | Best for simple time billing | From $12/user/month |
How do I choose the best billable hours software?
To choose the best billable hours software, focus on these aspects:
- Features you need: What other features do you need besides billable time tracking? Does the tool have these features?
- Ease of use: Is the tool user-friendly to ensure your team will enjoy using it?
- Accurate time tracking: Can it accurately track both billable and non-billable hours for invoicing?
- Detailed reporting features: Does the tool help you get clear insights on billable and non-billable work? Can you easily share detailed billing reports with clients for transparency?
- Data security: How secure is your client data with this tool?
- Cost: Is the tool budget-friendly? If you’re on a limited budget, a tool with a generous free plan can be a good option.
Frequently Asked Questions (FAQs)
Here are some common questions about billable hours trackers.
What are the benefits of using a billable hours tracker?
A billable hours tracker increases billing accuracy by capturing every billable minute, improves productivity by identifying unproductive time, and facilitates the invoicing process to reduce administrative overhead.
What key features should you look for in a billable hours tracker?
Key features include automatic time tracking, detailed reporting capabilities, integration with project management and accounting software, the ability to set different billing rates, and a user-friendly interface.
What is the best billable hours tracker for freelancers?
For freelancers, tools like Toggl Track, TimeCamp, or Clockify offer great value with lower pricing plans suitable for individual budgets.
These tools provide essential features like accurate time tracking, detailed time reports, and invoice management, which helps freelancers needing to maximize productivity while keeping costs low.
What is the best way to track billable hours?
The best way to track billable hours is by using time tracking software that accurately captures time spent working on client tasks and projects.
How can I track my billable hours for free?
Many time tracking tools have free plans available. For example, Toggl Track’s generous free version lets you track time for up to five users on the web, mobile, and desktop apps.
Toggl Track’s freemium plan also includes exportable reports, inactive data storage for six months, and 100+ integrations with popular tools.
The bottom line
If you’re not sure which tool to choose yet, don’t worry.
It’s a good idea to try some of these tools before committing to a purchase.
You can try Toggl Track for free and see how it seamlessly tracks billable time, generates reports on billable and non-billable hours, and improves your productivity and profitability.
Schedule a free demo with Toggl Track.
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