11 Top Time Management Tools 2023 (Free & Paid)

Best-in-class teams use effective time management tools to organize and manage their workflows. 

Why?

Because time, as clichéd as this may sound, is our most important resource, and with the help of good software, we can make the best of it.

That’s why we’ve created this guide to help you. It compares the best time management tools available on the market with ratings, top features, prices, and more!

11 of the best time management tools 

Here’s our list of the best time management tools:

1. Toggl Plan
2. Toggl Track
3. Todoist
4. RescueTime
5. ClickUp
6. Harvest
7. Time Doctor
8. Timecamp
9. Teamwork
10. Clockify
11. Hubstaff

Now let’s dig into the details!

1. Toggl Plan

Price: Starts at $9/month

Toggl Plan is a comprehensive project and resource management tool that companies and individuals alike can use to:

• Overcome even the most challenging productivity roadblocks.
• Easily visualize their workloads and team schedules.
• Efficiently manage tasks and resources to avoid burnout.
• Increase profitability.

Although Toggl Plan is not a time management tool per se, its features like timelines or time tracking integration can help you manage your time effectively. 

Toggl Plan demo video

What we like

• Toggl Plan’s drag-and-drop timelines and boards let you visualize and organize your team’s time effortlessly.

What’s missing

• Toggl Plan doesn’t have its own time tracker. But it does integrate with Toggl Track, which allows users to track time. 

Some people like this setup, but others prefer an all-in-one tool that combines project planning and time tracking without using multiple tools.

Best for

Toggl Plan is best for knowledge-based service businesses that want a simple, easy-to-use tool that can help them improve time management.

Top features

• Drag-and-drop timelines: See and organize your team’s schedule and tasks so you increase productivity. 
• Time tracking: Good time management often means having the right insights into how you spend time. Our integration with Toggl Track helps you gain those insights. 
• Resource planning: Get a bird’s-eye view of your team’s capacity so you can easily plan and balance your team’s resources.  
• Task management: Manage and complete tasks faster with our visually-enhanced project and team timelines. 
• Real-time collaboration: Communicate and share project-related details with your team members in real time. 

Tool integrations

Integrations include Toggl Track, Slack, Google Calendar. 

Pricing

Toggl Plan offers three pricing plans:

Plan	Cost	Best for
Free	$0 per user	Solo users
Team	$9 per user per month	Medium-sized teams
Business	$15 per user per month	Large teams

2. Toggl Track

Price: Starts at $10/month.

Toggl Track is a popular time tracking tool that helps individuals and teams monitor and analyze their productivity at work.

Besides being a time tracking tool, Toggl Track also provides valuable insights that can help improve profitability and grow businesses.

What we like

• It’s a time tracking tool with a single purpose — to deliver actionable insights for better performance, processes, and profitability — no hand-holding not necessary.

What’s missing

• Toggl Track doesn’t allow users to manage invoicing processes, forcing users to rely on other third-party tools for invoicing. 

Best for

Toggl Track is best for companies needing an easy-to-use time tracking tool that seamlessly integrates with a project and resource management tool like Toggl Plan.

Top Features

• Time tracking with offline tracking capabilities: Your team can log their time even when they don’t have an internet connection.
• Highly detailed reporting: Use the Insights feature to get in-depth reports on productivity and profitability levels.  
• Track billable rates: Assign hourly rates to specific tasks or projects and make sure your invoices are accurate. 
• 100+ integrations: Connect all the tools your team is using to accurately track and record time. 

Tool integrations

Integrations include Toggl Plan, Asana, Google Calendar.

Prices

Toggl Track offers four pricing options: 

Plan	Cost	Best for
Free	$0 for up to 5 users	Freelancers
Starter	$10 per user per month	Small teams
Premium	$20 per user per month	Growing and agile teams
Enterprise	Contact for more prices	Large or complex organizations

3. Todoist

Price: Starts at $5/month

Todoist is a popular task management application that can help you manage your time more efficiently. 

Features like task creation, reminders, due dates, or labels make it easy to keep tasks and projects organized and maximize your time. 

What we like

• Todoist is a simple tool with a user-friendly interface that helps users work easier and faster.

What’s missing

• Todoist doesn’t come with resource management or project planning features, which can greatly help manage time efficiently. 

Best for

Todoist is best for individuals and teams who want a simple task management tool that can help them manage their time better. 

Top features

• Robust task management: Manage tasks flexibly and effectively, boosting productivity. 
• Productivity tools: With Todoist, you can set reminders or notifications for important deadlines so you deliver projects on time. 
• Natural language processing: From due dates to recurring tasks, Todoist can understand and organize your workflow so you can focus on more important tasks. 
• Team collaboration: Stay connected to your team in real-time to ensure smooth communication and timely delivery of projects. 

Tool integrations

Integrations include Google Calendar, Gmail, Slack.

Pricing

Todoist offers four pricing plans:

Plan	Cost	Best for
Beginner plan	$0	Individuals looking to keep track of their work
Pro plan	$5 per user per month	Managing tasks and projects for your team
Starter plan	$0	Managing small-scale projects
Business plan	$8 per user per month	Collaborating and optimizing team processes

Visit their prices page for more information.

4. RescueTime

Price: Start at $12/month.

RescueTime is a powerful time tracking and productivity tool that provides daily smart coaching to help you stay on track. 

Its FocusWork feature blocks distracting websites and applications for a specified period. 

What we like

• RescueTime has great tracking capabilities, providing detailed insights into individual time usage and productivity. 

By automatically tracking time spent on different activities and websites, RescueTime helps users guard against procrastination by identifying their most and least productive behaviors.

What’s missing

• While RescueTime offers valuable time tracking and productivity insights, some users may consider the tool intrusive, as it requires continuous monitoring of activities and internet usage. 

Best for

RescueTime is best for professionals and teams that want to better understand their time management habits and improve their productivity.

Top Features

• Automatic time tracking: Easily track your teams’ time so you can understand how they work, when they’re most productive, and how to address any productivity issues.
• FocusTime and Productivity Pulse: Help your team focus on important tasks and get more out of your team’s time. 
• Detailed reports and insights: Get in-depth reports on time spent on projects and make data-informed decisions that impact productivity.

• Goal setting and alerts: Help your team focus on the milestones ahead and give of their best at work. 

Tool integrations

Integrations include Google Calendar, Gmail, Slack. 

Prices

RescueTime offers two pricing options: 

Plan	Cost	Best for
RescueTime Lite	$0	Professionals with basic time management needs
RescueTime	$12 per month	Teams with more complex time management needs

Visit their prices page for more information.

5. ClickUp

Price: Start at $10/month.

ClickUp is an all-in-one project management tool that combines task management, collaboration, and time tracking. 

In addition to its robust project management capabilities, ClickUp leverages AI to provide users with advanced functionalities that can improve yourt time management. 

What we like 

• ClickUp’s AI solution enhances productivity by providing intelligent features like smart suggestions, task prioritization, and predictive analytics. 

What’s missing

• Clickup’s extensive functionality can be overwhelming for new users, requiring time for onboarding. 

Best for

ClickUp is best for companies looking for an all-in-one productivity platform that eliminates the need for multiple software add-ons.

Top Features

• Customizable workspaces: Tailor your workspaces to match your team’s needs and unique project requirements so you can work easily and more efficiently. 
• Real-time reporting: Get the insights you need to work more efficiently. 
• Agile task management: Organize your tasks flexibly to support your team’s productivity. 
• Native time tracking: See how your team spends time so you can help them spend it even better. 

Tool integrations

Integrations include HubSpot, Zoom, Google Calendar. 

Prices

ClickUp offers five pricing options:

Plan	Cost	Best for
Free	$0	Personal use
Unlimited	$10 per user per month	Small teams with simple time management needs
Business	$19 per user per month	Midsize teams that need more advanced time management features
Business Plus	$29 per user per month	Multiple teams that need more advanced time management features
Enterprise	Contact sales for prices	Enterprise teams

Visit their prices page for more information.

6. Harvest

Price: Starts at $12/month.

Harvest is a time tracking tool designed for freelancers and small businesses to help them track time spent on tasks and improve their productivity. 

What we like

• Time tracking with Harvest is super easy and doesn’t feel like a task in itself!

What’s missing

• The tool might take some time to get used to and require team training. 

Best for

Harvest is best for freelancers and small businesses that need to track time spent on projects and generate professional invoices accurately.

Top Features

• Time tracking made easy: Effortlessly track time using Harvest’s intuitive dashboards and see how your team uses time at work. 
• Detailed project insights: Generate insightful reports to spot time sinks and optimize schedules accordingly. 
• Integrations for seamless workflows: Integrate with other tools or calendars and manage your tasks and time from a single platform. 
• Automated reminders: Make sure your team remembers to push the tracking button by sending automated reminders. 

Check out our comparison of Harvest and Toggl Track for a feature-by-feature breakdown of their functionalities.

Tool integrations

Integrations include Slack, Google Chrome, Outlook. 

Prices

Harvest offers two pricing options:

Plan	Cost	Best for
Free	$0	Solo users
Pro	$12 per user per month	Small teams

Visit their prices page for more information.

7. Time Doctor

Price: Starts at $7/month. 

Time Doctor is a comprehensive time tracker and productivity solution that helps companies of all sizes optimize their time usage.

What we like

• Time Doctor has advanced productivity monitoring and employee time tracking capabilities.

What’s missing

• Some users may find the user interface and navigation complex. Teams might need to allocate time for onboarding and training. 

Best for

Time Doctor is best for remote teams, freelancers, and businesses that require efficient time tracking, productivity monitoring, and employee management.

Top Features

• Precise time tracking: Use Time Doctor’s one-click timer to track time spent on tasks easily. 
• Customizable productivity alerts: Set alerts for excessive time spent on unproductive sites or other criteria to help you spend your time more efficiently.
• Integrations and tool compatibility: Time Doctor integrates with tools like Asana, Slack, and ClickUp so you can bring your work to a single platform and save time. 
• Powerful reporting and analytics: Generate detailed reports on individual and team productivity, review time usage patterns, and identify areas for improvement. 

Tool integrations

Integrations include Slack, Office 365, HubSpot. 

Prices

Time Doctor offers three pricing options:

Plan	Cost	Best for
Basic	$7 per user per month	Individual users with minimal time management needs
Standard	$10 per user per month	Teams with more complex time management needs
Premium	$20 per user per month	Large teams who need advanced time management features

Visit their prices page for more information.

8. TimeCamp

Price: Starts at $3.99/month.

TimeCamp is a robust time tracking tool that helps companies accurately track time and measure their projects’ profitability. 

TimeCamp users can track billable and non-billable hours, expenses, project costs, etcand more.

What we like

• TimeCamp is a holistic solution for effective project planning and execution. 

What’s missing

• The user interface may appear overwhelming and less intuitive for some users.

Best for

TimeCamp is a good choice for teams of all sizes that need to track and analyze their time spent on tasks and projects.

Top Features

• Automatic time tracking: TimeCamp automatically captures users’ work hours, eliminating the need for manual tracking.
• Analytics and reporting: TimeCamp provides visual reports and charts displaying time spent on tasks, projects, and clients.
• Task and project tracking: Assign tracked time to specific tasks and projects to see how you allocate time, measure progress, and prioritize essential activities.

• Mobile app and integrations: Track time on the go, integrate TimeCamp with your favorite tools, and make sure no moment of productivity goes unnoticed. 

Tool integrations

Integrations include Google Calendar, Notion, Outlook. 

Prices

TimeCamp offers four pricing options: 

Plan	Cost	Best for
Free	$0	Individual users with minimal time management needs
Starter	$3.99 per user per month	Teams with more complex time management needs
Basic	$7.99 per user per month	Large teams that need advanced time management features
Pro	$10.99 per user per month	Multiple teams

Visit their prices page for more information.

9. Teamwork

Price: Starts at $8.99/month.

Teamwork is a project management platform designed for client work that can help freelancers and teams manage their time more efficiently. 

What we like

• Teamwork’s robust collaboration capabilities enhance team collaboration, resulting in more efficient workflows and improved productivity. 

What’s missing

• If you’re looking for a tool with an easy-to-use interface, Teamwork might not be the right choice for you. Some users find the user interface complex and overwhelming, requiring time to get used to. 

Best for

Teamwork is best for teams of all sizes looking for extensive project management tools. 

Top Features

• Task dependencies and prioritization: Add task dependencies and prioritize important tasks. 
• Time tracking and timesheets: Teamwork includes built-in time tracking and timesheets, so you can log hours spent on tasks and optimize your schedule. 
• Gantt Charts and project timelines: Visualize project progress and deadlines, spot potential bottlenecks, and stay on track with time-sensitive tasks. 
• Build-in communication tools: Assign tasks and track changes in real time to avoid misunderstandings and speed up project delivery. 

Prices

Teamwork offers five pricing options: 

Plan	Cost	Best for
Free Forever	$0	Solo users who need basic time management features
Starter	$8.99 per user per month	Small teams with more complex time management needs
Deliver	$13.99 per user per month	Robust project and time management
Grow	$25.99 per user per month	Complex client projects who require advanced time management features
Scale	Contact sales for prices	Enterprise teams

Visit their prices page for more information.

10. Clockify

Price: Starts at $4.99/month.

Clockify is a popular time management software solution with strong time tracking capabilities. 

With Clockify, you can monitor and analyze your work hours to ensure you make the most of them. 

What we like

• Clockify is simple to use for teams of all technical-knowledge levels. 

What’s missing

• Clockify could benefit from more in-depth productivity analytics.

Best for

Clockify is best for companies of all sizes that want a reliable tool for time tracking, time management, and reporting. 

Top Features

• Solid time tracking: Monitor your work hours to gain insights into your productivity and spot productivity issues. 
• Project and task organization: Categorize tracked time under specific projects and tasks to understand which activities consume the most time. 
• Browser extension and mobile app: Clockify’s browser extension and mobile time management app enable you to track time effortlessly, even when on the move.
• Integrations with other tools: Streamline your time management techniques by integrating the tools that your team uses daily with Clockify.

Need more information? Check our feature-by-feature comparison of Toggl Track vs Clockify for the exact details of what it can do!

Prices

Clockify offers four pricing options:

Plan	Cost	Best for
Basic	$4.99 per user per month	Solo users who need basic time management features
Standard	$6.99 per user per month	Small teams with more complex time management needs
Pro	$9.99 per user per month	Robust project and time management
Enterprise	$14.99 per user per month	Complex client projects that require advanced time management features

Visit their prices page for more information.

11. Hubstaff

Price: Starts at $7/month.

Hubstaff is a powerful time tracking software and employee monitoring tool that offers comprehensive insights into remote team activities, productivity levels, and project progress. 

Its features are tailored to remote teamwork management, including activity monitoring with screenshots, online timesheets, and time reports.

What we like 

• Hubstaff provides robust time tracking and employee monitoring capabilities through detailed time logs, activity levels, and optional screenshots.

What’s missing

• Many users have complained about the tool’s screenshot function. 

This feature can lead to privacy issues and prove counterproductive as employees may feel stressed and unable to focus on their work. 

Best for

Hubstaff is best for remote teams and freelancers who want to monitor and manage their productivity levels. 

Top Features

• Robust time tracking: Hubstaff offers various time tracking methods, including desktop and mobile apps, GPS, and URL tracking.
• Online timesheets: Log your work hours and keep a clear record of your productivity.
• Detailed time reports: Generate reports with task distribution and project insights to clearly understand how your team is performing. 
• Third-party integrations: Integrate Hubstaff with other tools your team uses to streamline your workflows. 

Prices

Hubstaff offers four pricing options:

Plan	Cost	Best for
Free	$0	For individual use
Starter	$7 per user/month	Basic time tracking
Pro	$10 per user/month	More complex time tracking and time management features
Enterprise	Contact Hubstaff for prices	Enterprise companies

Visit their prices page for more information.

Best time management tools: comparison table

Here’s a quick overview of our top time management tools.

Tool	G2 Rating	Best for	Price
Toggl Plan	4.3 / 5	Knowledge-based service providers	From $9 per user/month
Toggl Track	4.6 / 5	Knowledge-based service providers	$10/month
Todoist	4.4 / 5	Solo users and teams	From $5 per user/month
RescueTime	4.1 / 5	Solo users and teams	From $12 per user/month
ClickUp	4.7 / 5	Companies of all sizes	From $10 per user/month
Harvest	4.3 / 5	Freelancers and small businesses	From $12 per user/month
Time Doctor	4.4 / 5	Remote teams, freelancers, and businesses	From $7 per user/month
TimeCamp	4.7 / 5	Teams of all sizes	From $3.99 per user/month
Teamwork	4.4 / 5	Teams of all sizes	$8.99 per user/month
Clockify	4.5 / 5	Companies of all sizes	$4.99 per user/month
Hubstaff	4.3 / 5	Remote teams	$7 per user/month

How to choose a time management tool that suits your needs

What time management tool you pick will depend on your needs. 

But you may want to consider the following general criteria: 

• Usability: How easy will it be to use the tool regularly?
• Use case: Time management tools have different use cases. While a tool might be suitable for resource management, it may not be suitable for time tracking, so consider this when deciding.
• Features: Are you looking for task creation or prioritization features? Or maybe categorization, automation, or reporting features are your main interest. And will the tool function on iOS and Android?
• Price: Would a free-plan tool meet your requirements? Or does investing in a paid tool seem more appropriate for your business needs? 
• Extra features: You may want access to extra features like integration with other tools, reporting, and analytics, or time tracking.

FAQs

Here are some common questions people ask about time management software:

1. How can time management software benefit businesses and individuals?

Time management software can help businesses optimize resources, track billable hours, and improve project planning. 

For individuals, time management software can help set and achieve goals, track progress, minimize time waste, and create more free time. 

2. Is time management software suitable for remote work and distributed teams?

Time management software is highly beneficial for remote work and distributed teams. 

With features like remote time tracking, online task management, and real-time reporting, it helps team members stay connected and collaborate efficiently regardless of their locations.

The bottom line 

By now, you probably have an idea of which one of these time management tools might be suitable for your business needs.

If you haven’t guessed, our top pick is Toggl Plan if you want an easy-to-use and reliable project and resource management tool or Toggl Track if you need efficient time tracking and reporting.

Sign up for a free Toggl Plan account and see for yourself.