Team management software helps teams work better, be more productive, and communicate more effectively.
The key features of team management software are work planning and management, team communication, file storage, and capacity planning.
We’ve looked at ten top team management software apps, their key features, pros, cons, use cases, and costs.
Here’s what we came up with.
Disclaimer: The information below is accurate as of December 6, 2023.
1. Toggl Track
Price: Starts at $10/month
Toggl Track is a time-tracking and team management software solution.
Toggl Track can help you manage work hours and resources and organize schedules and workloads.
What we like
- Toggl Track is super easy to use. It has a one-click timer and a simple interface to streamline time tracking and team management.
What’s missing
- Toggl Track has limited work management features. But it integrates seamlessly with Toggl Plan, a powerful work and team schedule planning tool.
Best for
Toggl Track is best for professional service teams that want a simple tool for managing time, people, and workloads.
Top features
- Time tracking: With Toggl Track, you can start tracking time with just a click on the Timer. You can also add, edit, or remove time entries manually.
- Project resource demand: Toggl Track lets you know exactly how long tasks and projects take so you can manage resource demand realistically.
- Workload management: Spread tasks evenly across your team and avoid overwork. Also, spot team members with fewer tasks and balance tasks more effectively.
- Detailed reporting: Generate detailed, weekly, or summary reports to understand how your team works. Understand the estimated vs. actual hours on tasks and projects. Create custom charts and dashboards for reporting.
- Integrations: Toggl Track connects easily with 100+ other tools and platforms, like project management and accounting software.
Tool integrations
145+ integrations including Toggl Plan, Asana, Google Calendar, and more.
Pricing
Toggl Track offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Personal use |
| Starter | $10 per user per month | Teams with basic time-tracking needs |
| Premium | $20 per user per month | Online and offline functionality for tracking time and profitability |
| Enterprise | Custom pricing | Enterprise teams |
Visit the pricing page for more information.
Top Tip: All Toggl Track premium plans have a free, 30-day trial.
2. Toggl Plan
Price: Starts at $9/month
Toggl Plan is a visual team management and planning tool with many features that help organize teams, schedules, and projects.
These features include team timelines, Kanban boards, availability panels, and time-off planning.
What we like
- Toggl Plan’s team timeline helps you quickly see who’s doing what and when. You can plan and adjust your team’s workload efficiently and accurately.
What’s missing
- Toggl Plan lacks task dependencies. This can be a downside for those who like to dive into details and micro-manage work..
Best for
Toggl Plan is best for knowledge-based service teams needing an easy-to-use and powerful team planning and scheduling tool.
Top features
- Drag-and-drop planning: Adjust work schedules and time-off plans quickly with a simple drag-and-drop interface.
- Timeline views: Team and project timelines give you a quick picture of your team’s work and bring clarity to everyone’s workload.
- Availability panel: See at a glance who’s available and what’s the capacity to take on more work. Assign tasks without overloading anyone.
- Capacity planning: Easily plan your team’s capacity. You can ensure everyone has the right amount of work and avoid burnout.
- Unlimited team timelines: Organize teams by skills, projects, or departments. Then see a team’s schedule in one place. Assign work and rebalance workloads by simply dragging and dropping tasks on the timeline.
- File sharing: Work together with your team by attaching files to tasks.
Tool integrations
Integrations include Toggl Track, Slack, and Google Calendar.
Pricing
Toggl Plan offers a free version and two paid plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 per user | Solo users with basic project planning and visualization needs |
| Team | $9 per user per month | Medium-sized teams who have more advanced project planning and visualization needs |
| Business | $15 per user per month | Large teams with complex project planning and visualization needs |
Visit the pricing page for more information.
3. LiquidPlanner
Price: Starts at $15/month
LiquidPlanner is a dynamic team planning and project management tool that can help you organize and schedule projects efficiently.
What we like
- LiquidPlanner’s predictive scheduling feature automatically adjusts your project timelines with every change. This real-time scheduling can help you stay on top of project deadlines.
What’s missing
- LiquidPlanner has limited integrations. It has a few integrations for document management, an Open API, and Zapier.
Best for
LiquidPlanner is best for teams with a need for automated team scheduling features.
Top features
- Predictive scheduling: LiquidPlanner adjusts schedules automatically when changes occur to keep project plans up-to-date and realistic.
- Resource management: Easily see who’s working on what and manage your team’s workload.
- Advanced project tracking: Track the progress of your projects with detailed analytics to know exactly where each project stands.
Tool integrations
Integrations include Box, Google Drive, and Dropbox.
Pricing
LiquidPlanner offers three pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Essentials | $15 per user per month | Basic team and work management |
| Professional | $28 per user per month | Customizable workspace dashboards, multiple views, timesheet review, and exports |
| Ultimate | $42 per user per month | Planning intelligence, unlimited users and projects |
Visit the pricing page for more information.
4. Trello
Price: Starts at $6/month
Trello is a visual team task management tool. Trello is best known for its boards, lists, and cards to organize and prioritize tasks.
What we like
- Trello’s no-code automation lets you automate almost any action on the platform. That means spending less time on repetitive tasks and more on managing your team.
What’s missing
- Trello doesn’t come with resource management features, which might be limiting for complex projects.
Best for
Trello is best for teams who want a visual tool for managing small to medium-sized projects and tasks.
Top features
- Board and card system: Organize your tasks visually on boards with cards. To keep track of project stages and to-dos.
- Automation with Butler: Trello’s built-in automation tool, Butler, automates repetitive tasks, saving time and effort.
- Power-Ups: Enhance Trello with integrations like Google Drive, Slack, and more for extra functionality to your boards.
Tool integrations
Integrations include Slack, Jira, and Google Calendar.
Pricing
Trello offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users who want to organize their work |
| Standard | $6 per user per month | Small teams that need to collaborate on tasks and track projects |
| Premium | $12.50 per user per month | Advanced checklists, automatic tasks, Trello project templates |
| Enterprise plan | $17.50 per user per month | Large enterprise teams that need more security and controls |
Visit the pricing page for more information.
5. Basecamp
Price: Starts at $15/month
Basecamp is a simple, online team collaboration software that helps you manage tasks, collaborate with your team, and organize project documents.
What we like
- Basecamp streamlines team communication. It has many built-in communication tools like message boards, pings, and campfires, simplifying and speeding up team communication.
What’s missing
- Basecamp lacks advanced project management features like Gantt charts, and detailed resource allocation tools.
Best for
Basecamp is best for small to medium-sized teams that need a simple, no-fuss tool to manage projects and collaborate.
Top features
- Simple to-do lists: Create and manage task lists easily to keep track of important deadlines.
- Campfire (chat feature): Use Basecamp’s instant messaging app, Campfire, for quick team communication.
- Message boards: Post updates and have discussions on Basecamp’s bulletin boards. Keeps everyone in the loop without cluttering your email.
- Automatic check-ins: Set up regular check-ins for your team members to stay up to date on their progress.
- Docs and file storage: Keep all your project documents and files in Basecamp.
Tool integrations
Integrations include Zapier, Toggl Track, and Akita.
Pricing
Basecamp offers two pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Basecamp | $15 per user per month | Task tracking, collaboration features |
| Basecamp Pro Unlimited | $349 per month | Unlimited users |
Visit the pricing page for more information.
6. ClickUp
Price: Starts at $10/month
ClickUp is an all-in-one work management solution for teams that lets you manage tasks, documents, emails, and file sharing in one place.
What we like
- ClickUp has many customizable views. You can switch between list, board, calendar views, and more and customize each view to fit your needs.
What’s missing
- As an all-in-one tool, ClickUp can be overwhelming. It has many features and customization options that take time to learn.
Best for
ClickUp is best for teams that need a feature-rich tool to manage every aspect of their work.
Top features
- Multiple views: Switch between list, board, calendar, and other views to see your tasks and projects the way you find easiest.
- Document management: Keep all your project documents in ClickUp to find and collaborate on documents easily.
- Built-in email: Communicate with your team and clients directly in ClickUp.
- File sharing: Share files with your team members in the app and ensure everyone can access and collaborate on critical files.
Tool integrations
Integrations include Slack, Toggl Track, and Calendly.
Pricing
ClickUp offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users with basic project scheduling needs |
| Unlimited | $10 per user per month | Small teams who need access to project scheduling and project visualization features |
| Business | $19 per user per month | Midsize teams with advanced project scheduling and project visualization needs |
| Enterprise | Contact ClickUp for details | Enterprise teams |
Visit the pricing page for more information.
7. Teamwork
Price: Starts at $8.99/month
Teamwork is an all-in-one work and team management tool.
It has multiple project views, advanced reports, many integrations, and collaboration features.
What we like
- Teamwork is an all-in-one tool, which means you can manage team projects without leaving the app. Manage tasks, share documents, and track progress in one place.
What’s missing
- Teamwork can be expensive, especially for small teams. It starts at $8.99 per user per month.
Best for
Teamwork is best for teams who want a versatile tool centralizing their work.
Top features
- Diverse viewing options: Choose from multiple views like list, board, and Gantt chart to manage your projects.
- Document management: Keep all your project documents organized in Teamwork.
- Built-in email: Communicate with your team members directly through Teamwork.
- File sharing: Share files effortlessly within your team.
- Customizable workflows: Set up custom workflows, statuses, and tasks to match your project needs.
Tool integrations
Integrations include Microsoft Teams, Feedbucket, and Stripe.
Pricing
Teamwork offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free Plan | $0 | Up to 5 members |
| Starter | $8.99 per user per month | Milestones, dependencies, inbox for notifications |
| Delivery | $13.99 per user per month | Billable time-tracking, workload capacity, tracking project progress |
| Grow | $25.99 per user per month | Complex client projects, advanced budgeting, control permissions, task management software |
| Scale | Contact Teamwork | For scaling teams |
Visit the pricing page for more information.
8. Notion
Price: Starts at $10 per month.
Notion is a versatile and flexible team management tool that lets you create roadmaps, databases, project plans, documents, and more.
What we like
- Notion lets you create customized workspaces. You can set up everything from project trackers to knowledge bases to suit your team’s needs.
What’s missing
- Notion’s customization features are not for everyone. If you’re looking for a team management tool that just works out of the box, Notion isn’t for you. You’ll have to spend considerable time to customize Notion to suit your team’s needs.
Best for
Notion is best for teams needing a flexible tool to manage information and collaboration.
Top features
- Collaborative wikis: Create and share wikis within your team, build a knowledge base, and keep everyone informed.
- Customizable databases: Set up databases for tracking anything from tasks to clients. You can view these as tables, lists, boards, or calendars.
- Document management: Organize and collaborate on your team’s documents in Notion.
- Multiple views: Choose from various views like list, table, board, and calendar.
Tool integrations
Integrations include Slack, Figma, and Asana. It also comes with an API for integration.
Pricing
Notion offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Organizing your work as an individual |
| Plus | $10 per user per month | Small groups to plan & get organized |
| Business Plan | $18 per user per month | Connecting several teams & tools |
| Enterprise | Contact sales | Enterprise companies |
Visit the pricing page for more information.
9. Microsoft Teams
Price: Starts at $4/month
Microsoft Teams is a popular team collaboration tool that helps teams communicate in real-time. It also helps you organize video conferences or webinars.
What we like
- Microsoft Teams’ integration with Microsoft 365 and Microsoft Project. As a result, you have a powerful team communication tool plus project management capabilities. You can keep track of projects by adding them in Teams as channel tabs.
What’s missing
- Microsoft Teams can feel too corporate and bulky if you’re not used to it. If you’re a team that prefers a lightweight tool that everyone on your team can start using quickly, MS Teams is probably not for you.
Best for
Microsoft Teams is best for teams who need advanced internal collaboration features such as integrations with MS Power BI for data visualization and MS Planner for task management.
Top features
- High-quality video conferencing: Host video calls and meetings with your team.
- Integration with Office 365: Work on Office documents within Teams. You can edit Word, Excel, and PowerPoint files without leaving the app.
- Integration with Microsoft Project: Plan and manage your projects by integrating with MS Project.
Tool integrations
Integrations include Office 365, Microsoft Project, and Jira Cloud.
Pricing
Microsoft Teams offers only one pricing option:
| Plan | Cost | Best for |
|---|---|---|
| Microsoft Teams Essentials | $4 per user per month | Teams of all sizes who need unlimited group meetings and standard security |
Visit the pricing page for more information.
10. Slack
Price: Starts at $7.25/month
Slack is a communication app with many integrations that help teams collaborate better and organize their work.
What we like
- Slack has a channel-based messaging system that lets you organize conversations by topic, project, or team.
What’s missing
- Slack can be pretty pricey for some teams.
While the tool offers a free plan, it comes with limited storage and displays only the latest 10,000 messages. Slack’s pricing plans start at $7.25 per user per month.
Best for
Slack is best for teams needing a powerful communication tool with many third-party integrations like Google Drive, Trello, or Asana.
Top features
- Organized channels: Set up channels for different topics or projects to keep conversations focused and easy to follow.
- Direct messaging: Have 1-on-1 chats with your team members. This feature is great for quick questions or private discussions.
- File sharing: Share documents, images, and other files directly in conversations.
- Video chat: Start video calls with your team right from Slack.
Tool integrations
Integrations include Wrike, Toggl Plan, Google Docs, and many more.
Pricing
Slack offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Small teams |
| Pro | $7.25 per user per month | Unlimited message history, app integrations, and workflows |
| Business+ | $12.50 per user per month | SAML-based single sign-on |
| Enterprise Grid | Custom Quote | Unlimited workspaces |
Visit the pricing page for more information.
Best team management tools: Quick comparison
Here’s a quick overview of our top 10 tools:
| Tool | G2 Rating | Best for | Price |
|---|---|---|---|
| Toggl Track | 4.6 | Team time management | From $9 per user |
| Toggl Plan | 4.3 | Team scheduling and capacity planning | From $9 per user/month |
| LiquidPlanner | 4.2 | Team and project scheduling | From $15 per user/month |
| Trello | 4.4 | Team task management | From $6 per user/month |
| Basecamp | 4.1 | Team collaboration | From $15/user per month |
| ClickUp | 4.7 | Task management | From $10 per user/month |
| Teamwork | 4.4 | Client work management | From $8.99 per user/month |
| Notion | 4.7 | Information management and team collaboration | From $10 per user/month |
| Microsoft Teams | 4.3 | Team collaboration | From $4 per user/ month |
| Slack | 4.5 | Team communication | From $7.25 per user/month |
How do I choose the best team management software?
You should consider your specific needs. But you can also consider these general points:
- Easy to use: Your team management software should be user-friendly. Look for an intuitive interface that your team can quickly adapt to.
- Key features: Your new tool should have essential team management features. These include task management, capacity planning, and project scheduling.
- Affordable cost: Compare pricing plans to find a solution that offers the features you need without overstretching your finances.
Frequently Asked Questions (FAQs)
Here are some frequently asked questions about team management software.
What is a team management tool?
A team management tool is a software app that helps teams organize, track, and manage their work.
What is the best team management software?
The best team management software depends on each team’s specific needs and dynamics. Teams often use more than one tool for different management needs. The choice depends on factors like team size or industry.
What key features should I look for in team management software?
Your team management tool should come with key features like task and resource management, collaboration tools, reporting, and integrations.
What are the benefits of using team management software?
Team management software improves team productivity and collaboration, helps monitor and facilitate remote work, and helps teams meet project deadlines.
What is the best app to manage small teams?
For small teams, the best app is affordable and offers a simple user interface with key team management features.
Small teams should also look for a scalable tool that is still effective as the team grows.
Efficiently manage your team with the right tool
You are now closer to choosing your team management tool!
Have you made up your mind yet?
You can give Toggl Plan a try before you make your choice. See how easy it is to navigate and what it can do for your team.
Sign up for a free Toggl Plan account.
Related articles:
![10 Best Workload Management Software & Tools [2024]](images/resource-management-tools-min-112x67.png)
Work tools to elevate your productivity – apps for incredibly simple time tracking and effective project planning.
