With so many project timeline management tools available today, it can be challenging to choose the right one.
We get that. That’s why we spent hundreds of hours comparing the top 50 so you don’t have to. And we came up with the ten best you can use.
There’s something here for every team and every type of project – so let’s get started!
Quick heads-up: The information in the article is accurate as of August 3, 2023.
Best Project Timeline Tools
- Toggl Plan
- ClickUp
- Roadmunk
- Monday
- Notion
- Jira
- GoodDay
- Preceden
- Wrike
- GanttPRO
1. Toggl Plan
Price: Starts at $9/month.
Toggl Plan is a simple drag-and-drop timeline tool designed to help teams manage their projects efficiently.
It has a user-friendly interface, which makes it easy for teams to plan projects and prioritize tasks.
Users can create custom workflows and schedule tasks, add estimates, assign tasks to specific team members or stakeholders, and set due dates for deliverables.
What we like
- Toggl Plan’s drag-and-drop functionality makes creating timelines and project schedules easy.
- With Toggl, you can share a read-only view of the project timeline with collaborators who want to avoid dealing with day-to-day project management.
- Another thing we like about Toggl Plan is its global visibility option for project milestones. This feature lets you make milestones globally visible in other timelines to keep track of important events.
What’s missing
- Toggl Plan does not come with the ability to create sub-tasks or task dependencies.
Best for
Toggl Plan is a perfect choice for knowledge-based service providers – both teams and lone wolves juggling multiple projects at once.
The best part is that you don’t need to be a technically trained project manager to use Toggl Plan timelines.
Top Features
- Team timelines: See the entire team’s schedule in one place. You can visualize tasks as kanban boards or opt for read-only timeline sharing.
- Zoom levels on the timeline: Choose between week, month, quarter, year, etc.
- Time tracking: Available with Toggl Track integration.
- Mobile apps: Manage team projects on the go with Toggl Plan’s iOS and Android apps.
- Resource allocation so your team doesn’t get overworked (or underworked).
Tool integrations
Integrations include Toggl Track, Google Calendar, Slack.
Pricing
Toggl Plan comes with a free plan for solo users.
It also offers two pricing plans with a free 14-day trial:
| Plan | Cost | Best for |
|---|---|---|
| Team | $9 per user per month | Teams that need to deliver projects on time while ensuring proper utilization of team resources |
| Business | $15 per user per month | Teams that need to work with external stakeholders and export project data for reporting |
Learn more about Toggl Plan’s pricing here.
2. ClickUp
Price: Starts at $9/month.
ClickUp is an all-in-one project management tool that offers a wide range of functionalities to help teams manage their projects efficiently. It has a user-friendly interface, which makes it easy for anyone to use.
A notable feature of ClickUp is its Gantt chart view, which allows users to visualize their entire project timeline and track milestones and due dates.
What we like
- The Group By menu allows you to select how you want your tasks organized. Group “by assignee” to see tasks per person and how busy a person is, or “by priority” to see tasks that overlap, and move things around quickly and easily.
What’s missing
- The Unlimited plan only provides 1,000 automations per month compared to other plans that have 10,000+ automations per month.
Best for
ClickUp is best for businesses of all sizes and in all industries that want integrations with other popular tools such as Trello and Asana.
Top Features
- Real-time collaboration: Team members can work together on tasks and share updates instantly.
- Multiple views: Choose between not one, not two, but more than 15 different views!
- Real-time reporting: Create, pull, and view reports to get insight into your team’s performance.
- Templates: The software comes with pre-built templates that you can customize according to team needs.
- Task dependencies: Make it easier for you to organize your workload.
Tool integrations
Integrations include Slack, HubSpot, GitLab, Toggl Track, Dropbox.
Pricing
ClickUp offers five pricing plans:
| Plan | Cost |
|---|---|
| Free | $0 |
| Unlimited | $9 per user per month |
| Business | $19 per user per month |
| Business Plus | $29 per user per month |
| Enterprise | Contact sales for prices |
Visit their pricing page for more information.
3. Roadmunk
Price: Starts at $19/month.
Roadmunk is a powerful project timeline management tool that focuses on creating visually appealing road maps for building and communicating your product strategy.
With its user-friendly interface, Roadmunk allows you to easily create and share timelines.
Also, Roadmunk’s drag-and-drop functionality allows you to quickly rearrange tasks and milestones in chronological order.
What we like
- With customizable templates available for various industries including IT, marketing, product development, etc., Roadmunk simplifies the process of building a road map from scratch, saving time for busy teams.
What’s missing
- Dependencies management does not provide a wide variety of functionalities.
Best for
Roadmunk is best for companies of all sizes that are looking for an intuitive way to manage product development.
Top Features
- Timeline road map: Visualize your strategy on a timeline and create alignment around initiatives, objectives, and milestones.
- Brand it: Add a company logo and unique color palette to create a branded road map.
- Share seamlessly: Export your road map as a PNG file, share an interactive HTML or password-protected URL, or use presentation mode without leaving the app.
- Integrations: Integration with tools such as Jira, Trello, GitHub, and Asana makes things easy for teams that already use these platforms.
Tool integrations
Integrations include Asana, GitHub, Jira.
Pricing
Roadmunk offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Starter | $19 per user per month | Single roadmappers who want to visualize their product strategy |
| Business | $49 per user per month | Small teams who want to collaborate on roadmapping |
| Professional | $99 per user per month | Scaling teams who need advanced security and support |
| Enterprise | Contact sales | Enterprise teams |
Visit their pricing page for more information.
4. Monday
Price: Starts at $10/month.
Monday is a popular project management tool that helps teams prioritize tasks and track progress in real time.
One of the key features of Monday is its user-friendly interface, which makes it easy for team members to collaborate and communicate effectively.
Additionally, Monday provides timeline views so teams can visualize their entire project schedule.
What we like
- Monday has strong integration capabilities. It integrates seamlessly with multiple software solutions such as Microsoft Excel, allowing users to import data directly into their boards or timelines.
What’s missing
- Monday is not a simple tool and it can have quite a steep learning curve, especially for advanced features.
Best for
Monday is best for teams looking for a web-based solution that combines project and task management with effective team collaboration.
Top Features
- Project data visualization: Track data relevant to your main KPIs and transform it into pleasing visual graphics.
- Project automations: With the app’s built-in when/if/then statements, you can automate common or recurring tasks.
- Integration capabilities: From Google Sheets to Microsoft Office, there are plenty of tools that can link up with this app.
- Apps marketplace: Free and paid apps customize your experience: add features that you need and ignore those that you don’t.
- Task dependencies: Delegate tasks transparently and make sure you finish your projects on time.
Tool integrations
Integrations include Outlook, Slack, Zoom, Zapier.
Pricing
Monday offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Individuals looking to keep track of their work |
| Basic | $10 per user per month | Managing all your teams’ work in one place |
| Standard | $12 per user per month | Collaborating and optimizing team processes |
| Pro | $20 per user per month | Streamlining and running complex workflows |
| Enterprise | Contact sales | Enterprise teams |
Visit their pricing page for more information.
Top tip:
With Monday’s pricing plans, you can choose a fixed team size (e.g., 3, 5, 10 seats). Which means you may have to pay for a higher team size.
5. Notion
Price: Starts at $10 per month.
Notion is a powerful all-in-one workspace that allows users to manage their projects, tasks, and notes in one place.
This tool offers a wide range of features including task management, project timelines, databases, note-taking, and more.
Notion also boasts an intuitive drag-and-drop interface that allows users to easily reorder tasks or move them between different projects.
What we like
- Notion’s customizable dashboard lets you organize your workspaces according to your needs.
- Users can create different pages for each project or client they are working on and customize them with tables, calendars, or kanban boards.
What’s missing
- Notion can be challenging to use. New users in particular complain about Notion having a steep learning curve.
Best for
Notion is best for teams of all sizes that are looking for a flexible solution to manage both solo and complex projects and collaborate with team members efficiently.
Top Features
- Management and planning: Notion uses kanban boards, task lists, Epic calendars, and sprint organizers to manage and track projects and get tasks done. It’s ideal for creating long-term project plans.
- Collaboration: Notion has a file upload and sharing system, a comments section, and a mobile version of the software for iOS and Android users so you can coordinate project tasks on the go.
- Security: It integrates with SSO providers via custom configurations and protects your assets with granular permission controls (tasks, teams, and projects) to limit access to the right users.
- Integration: Because it integrates with other tools such as Google Drive and Slack, teams can collaborate seamlessly while keeping everything organized in one central location.
Tool integrations
Integrations include Slack, Asana, Google Drive.
Prices
Notion offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Organizing your work as an individual |
| Plus | $10 per user per month | Small groups to plan & get organized |
| Business | $18 per user per month | Connecting several teams & tools |
| Enterprise | Contact sales | Enterprise companies |
Visit their pricing page for more information.
6. Jira
Price: Starts at $7.75/month.
Jira is a popular project management tool used by mostly agile software teams to plan, track, and manage their work. It allows users to create customizable workflows that fit the specific needs of their team’s projects.
With Jira, you can easily prioritize tasks, assign them to team members, and monitor progress in real-time.
What we like
- A helpful feature of Jira is its agile boards which enable teams using an agile methodology like Scrum or kanban to visualize entire projects in one place.
What’s missing
- The tool is quite complex for new users and customizing projects can take a lot of time and necessitates technical knowledge.
Best for
Jira is best for software development teams that need a wide range of functionalities for managing complex software projects.
Top Features
- Scrum boards: Agile teams break large, complex projects into manageable pieces of work so focused teams, working in sprints, ship faster.
- Reports and insights: Offer critical insights within the context of your work to ensure your teams are always up to date.
- Customizable workflows: You can customize workflows to match any type of work.
- Security and compliance: With Atlassian’s world-class security and compliance, you can set your mind at rest.
- Time tracking integrations: Track your team’s work to manage and optimize productivity and profitability.
Tool integrations
Integrations include Bitbucket, CircleCI, Confluence.
Pricing
Jira offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Software startups with up to 10 members |
| Standard | $7.75 per user per month | Small teams that need secure access and taudit logs |
| Premium | $15.25 per user per month | Midsize teams that need guaranteed uptime SLA and sandbox features |
| Enterprise | Contact sales | Enterprise teams |
Visit their pricing page for more information.
7. GoodDay
Price: Starts at $6/month.
GoodDay is a project management timeline platform that offers an all-in-one solution to manage your projects, tasks, and team members in one place.
With GoodDay, you have access to comprehensive features that allow high-level planning so you can manage your projects effectively.
What we like
- As an all-in-one project and portfolio management tool, GoodDay provides users with all they need to create successful projects – at an affordable price.
What’s missing
- GoodDay’s comprehensive features require team onboarding and training. If you need a tool that you can start using right away, GoodDay is not the right choice.
Best for
GoodDay is best for startup, midsize, and enterprise companies that need a reliable and efficient project management tool.
Top Features
- Multiple project views (timeline, board, calendar): Easily visualize, plan, and edit any project details to grow your productivity.
- Plenty of customization options: Users can create their own project types with predefined views, workflows, task types, and more.
- Time management: Easily track time spent on your work items and generate detailed project- and company-level time reports.
- Mobile apps: Stay connected when you are on the go with the GoodDay iOS and Android apps.
- Built-in time tracking: See how, when, and what your team is working on.
Tool integrations
Integrations include Google Drive, Slack, Gmail.
Pricing
GoodDay offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Managing work of up to 15 team members |
| Professional | $6 per user per month | Planning and managing work with time tracking, Gantt timelines, automations |
| Business | $10 per user per month | All-in-one work management |
| Enterprise | Contact sales | Enterprise teams |
Visit their pricing page for more information.
8. Preceden
Price: Starts at $25/month.
Preceden is a timeline-maker tool that enables users to create beautiful, interactive timelines with ease. It meets the needs of project managers, historians, and educators alike.
Users can visualize data in chronological order and easily track the progress of their projects over time.
What we like
- Preceden offers a range of templates for various industries such as healthcare and education, which allow users to customize their timelines according to industry standards.
What’s missing
- Preceden can be a bit pricey, with many users complaining about its cost.
Best for
Preceden is an excellent tool for anyone looking for a user-friendly timeline-maker tool with tons of functionality.
Top Features
- Create timelines for any type of project: This includes project management, legal cases, class projects, research, fiction writing, etc.
- Rely on AI (or build from scratch): A free AI timeline-creation tool can create a timeline for you.
- Share it your way: Export your timeline with a link, PDF, image, HTML embed, spreadsheet, and more. It’s your timeline, after all!
- Use ‘approximate’ dates: When you choose ‘approximate’ dates the edges of the bars fade out to represent the fuzzy logic of not knowing exactly when a task will start or end.
Pricing
Preceden offers three pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users that need timelines with up to 10 events |
| Basic | $25 per month | Solo users that need timelines with unlimited events |
| Pro | $40 per month | Solo users that need timelines with unlimited events and custom branding |
Visit their pricing page for more information.
9. Wrike
Price: Starts at $9.80/month.
Wrike is a popular project management tool that offers users a range of features to help them manage their projects more efficiently.
The software provides users with tools for task management, team collaboration, and project scheduling.
Users can also easily log how much time they spend on each task and monitor progress in real time.
What we like
- Wrike provides detailed reports on project progress, including information on milestones achieved, tasks completed, and overall project health.
- These reports enable stakeholders to make informed decisions about the direction of their projects.
What’s missing
- Wrike is a complex project management tool that requires time for team onboarding and training.
Best for
Wrike is best for teams looking for a comprehensive solution that combines task management with team collaboration functionalities.
Top Features
Automation Engine: Automate your everyday workflows so you can put all your focus into important tasks.
- Integrations: You can connect an unlimited number of apps to Wrike.
- Gantt Charts: See project progress and keep everyone on the same page with interactive timelines.
- User-friendly interface: Makes it easy for team members to collaborate effectively by sharing files and communicating in real time.
- Time tracking: Wrike’s built-in and integrated time tracking capabilities allow you to manage resources and workflows.
Tool integrations
Integrations include Google Sheets, Power BI, Salesforce.
Pricing
Wrike offers five pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Centralized task management |
| Team | $9.80 per user per month | Effective team management |
| Business | $24.80 per user per month | Intelligent platform for any use case |
| Enterprise | Contact Wrike | Enterprise teams |
| Pinnacle | Contact Wrike | Enterprise teams with complex needs |
Visit their pricing page for more information.
10. GanttPRO
Price: Starts at $9.99/month.
GanttPRO is a web-based project management tool that offers users an intuitive interface and functionality to create interactive Gantt charts and other visualizations.
Users can track their projects in real time and manage milestones, dependencies, and task assignments.
What we like
- The drag-and-drop functionality makes it easy for teams to prioritize tasks and deliverables while keeping everyone informed of project progress.
What’s missing
- As feature-rich software, GanttPro can have a steep learning curve, especially for new users.
Best for
GanttPRO is best for those looking for an affordable yet powerful project management tool with plenty of customization options and integrations available.
Top Features
- Allows for dependencies: Filter tasks by assignee, status, priority, and more, and connect them to other similar tasks.
- Integration: Integration with various third-party apps such as Trello, Asana, or Google Drive means that users can easily import data from these tools into GanttPRO to streamline their workflow.
- Calendar view: You can also view milestones and an overall project calendar.
- User-friendly: An intuitive and user-friendly interface for managing projects of all sizes.
Tool integrations
Integrations include Trello, Asana, Google Drive.
Pricing
GanttPRO offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Basic | $9.99 per user per month | Small teams |
| Pro | $15.99 per user per month | Teams that require automation |
| Business | $24.99 per user per month | Teams with complex project portfolios |
| Enterprise | Contact GanttPRO | Teams that require advanced security |
Visit their pricing page for more information.
Best project timeline tools: a quick comparison
Here’s a quick overview of our top project timeline tools.
| Tool | G2 Rating | Best for | Price |
|---|---|---|---|
| Toggl Plan | 4.6/5 | Knowledge-based service providers | From $9 per user/month |
| ClickUp | 4.7/5 | Businesses of all sizes and all industries | From $9 per user/month |
| Roadmunk | 4.0/5 | Companies of all sizes | From $19 per user/month |
| Monday | 4.7/5 | Teams looking for project management and collaboration | From $10 per user/month |
| Notion | 4.7/5 | Teams of all sizes that are looking for flexible solutions | From $10 per user/month |
| Jira | 4.3/5 | Software development teams | From $7.75 per user/month |
| GoodDay | 4.3/5 | Startup, midsize, and enterprise companies | From $6 per user/month |
| Preceden | 4.5/5 | Teams looking for user-friendly timeline-maker tools | From $25/month |
| Wrike | 4.2/5 | Teams looking for comprehensive solutions | From $9.80 per user/month |
| GanttPro | 4.8/5 | Teams looking for an affordable yet powerful project management tool | From $9.99 per user/month |
How do I choose the best project management timeline tool?
This will depend on your needs. But generally speaking, you should consider the following criteria when choosing the best project management timeline tool for you:
- Usability: Ease of use is an important consideration. Look for user-friendly interfaces and drag-and-drop functionality that will make it easy for everyone on your team to get started quickly.
- Features: Depending on the needs of your team and project, you may want to see milestones, drag-and-drop task scheduling, and timeline visualization over a week, month, quarter, year, and so on.
- Price: Next, take into account the resources available to you. Consider your budget, as well as any existing software solutions that you may need to integrate with the new tool.
- Extra features: Extra features can make all the difference. Examples include time tracking, project progress overview, the ability to visualize the schedule as a list of tasks, a calendar, a kanban board, etc.
Project timeline management software FAQs
Get answers to common questions people ask about this topic.
1. What is a project management timeline?
A project management timeline is a visual representation of a project’s tasks, milestones, and dependencies in chronological order.
2. What is project timeline software?
Project timeline software is a digital platform where you can plan, organize, and visualize your project schedules, tasks, and milestones.
3. What’s the easiest way to create a project timeline?
The easiest way to create a project timeline is by using a timeline software tool specifically designed for this purpose.
The bottom line
Whether you need Gantt charts, templates, milestone tracking, or real-time updates on progress and dependencies, there’s something for everyone.
We encourage you to take advantage of the free trials offered before you decide!
For example, you can always sign up for a free trial of Toggl Plan and see how you like our flexible timelines… we think you’ll like them a whole lot!
Related articles
- How To Create A Project Timeline In 8 Actionable Steps
- 40+ Best Project Management Tools & Software
- Project Management For Beginners: How To Manage A Project From Start To Finish
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